Kings County
Surrogate’s Court

To maintain and increase access to the Kings County Surrogate’s Court while remaining in compliance with the Administrative Order of Chief Administrative Judge Marks dated April 8, 2020, Kings County Surrogate’s Court will address the following matters through remote or virtual court operations commencing April 13, 2020:

• All urgent and essential applications are being accepted for filing. Said applications shall be accompanied by an affidavit of urgency.  Parties with urgent matters may contact the Chief Clerk at KingSurr-Emergency@nycourts.gov or (347)404-9720, or they may contact the court attorney-referee to whom the matter has been assigned.
  • Only essential personnel will be in the courthouse. No person should visit the courthouse without first contacting the Chief Clerk’s Office (347-404-9720) or KingSurr-Emergency@nycourts.gov.
  • Until further notice, urgent or essential applications must be filed by first class mail or, if authorized by court personnel, by electronic mail at KingSurr-Emergency@nycourts.gov. Please provide your contact information, including an email address, with your filing.  If papers are brought to the courthouse in person after consultation with the Chief Clerk, they are to be left in a drop off bin at the County Clerk entrance.
  • Court personnel may contact petitioners or their counsel as needed once filed papers are reviewed.
  • The Surrogates and their respective law departments will review their docket of pending cases and schedule and hold video or telephonic conferences in such matters upon its own initiative and, where appropriate, at request of the parties.
  • The Surrogates will decide fully submitted motions in pending cases.
  • No new non-essential matters may be filed until further notice.
  • No additional papers may be filed by parties in pending non-essential matters without permission of the court.
  • All matters scheduled to be heard at calendars through June 2020 have been or will be administratively adjourned without date. Attorneys receiving such adjourned dates shall notify in writing all persons cited for said date as well as persons who have appeared in said proceeding.  Proof of such notice shall be filed with the Court.  Notice of future dates for court appearances will be published in the New York Law Journal and sent by mail.
  • No trials or hearings will commence until further notice. This includes 17-A Guardianships and finalizations of adoptions, unless there is urgency to the Trials or hearings that had been adjourned to a date in April, May or June 2020 will be adjourned again.
  • No citations are being issued until further notice.
  • The terms of this notice are subject to modification as the need arises.

As a result of the COVID-19 pandemic, historic changes have come to New York City Criminal Court regarding the presentment of Felony matters on the CPL 180.80 day. In lieu of Grand Juries, New York City will move to virtual preliminary hearings before Judges who will determine whether the evidence supports Indictment.

Effective May 8, 2020 and pursuant to the Governor’s Executive Order No. 202.28 modifying CPL 180.60, preliminary hearings in New York City Criminal Court will be conducted by electronic appearance of all parties using Skype for Business. By the same executive order, the Governor has directed a process for defendants to make applications pursuant to CPL 180.80 and for the prosecutor to make a good cause extension applications under the same provision. Criminal Court has developed a procedure for scheduling the over 300 felony matters adjourned and pending CPL 180.80 action for either one of these actions during the period of the Governor’s Executive Order.

Please click on the below attachments for the exact procedure and protocols. Also attached is a sample CPL 180.80 release letter.

CPL 180.80 Application and Virtual Preliminary Hearing Process

Virtual Preliminary Hearing Excel Spreadsheet 

Sample CPL 180.80 Release Letter

From: Hon. Ellen Biben
Sent: Friday, May 8, 2020 10:46 AM
Subject: FW: 5/7 Stakeholder Meeting Recap
Thank you all for taking the time to speak yesterday. Please find below a summary of the call:

We are still adjourning matters for six weeks, maintaining the same day of the week for the appearance. Please note that cases are not being advanced to be adjourned. They are being called on the date they are scheduled for and adjourned that day. You will not see the new date in Crims or any other location until after this process is completed.

Attached is a directory of judges’ and court attorney email addresses. Please respond with the latest directory from your organization.

With respect to 530.60 hearings, scheduling of defendants’ appearance is subject to DOCCS video availability. If you waive the defendant, we can schedule the matter faster. However, some judges may not be willing to release defendants without issuing Parker warnings.

The conferencing initiative continues to be available for a variety of matters. We will be reaching out shortly to schedule conferences on oldest cases. Additionally, our problem-solving courts are available in this capacity. Per an earlier email, please reach out to the appropriate resource coordinator to schedule those matters.

The Electronic Document Delivery System (EDDS) is now available through Nycourts.gov. You are permitted to file new motions through this system. If you request that a matter is deemed filed, it will be deemed filed as of the date submitted to EDDS. A judge will reach out to you to set a motion schedule.

All new submissions must follow these guidelines (this includes new responses to existing motions):

-EDDS is not e-filing – you must serve opposing counsel first and include an affidavit of service in your submission

-Please include a cover sheet with your email address and opposing counsel’s email address

-Provide opposing counsel with the document ID # from your filing for reference on any future responses

-If you know which judge should receive the motion, please include that information in the notes section of the submission

-If you will need immediate attention, please also send an email to Urgent Matters

For existing filings that you feel require attention during this period:

-Please send a courtesy copy to the Judge and opposing counsel via email

-DO NOT use EDDS for documents that have already been filed with the Court

We have reviewed our data so far and determined that most matters have been scheduled through urgent matters within three days.  If you have requested that a matter be scheduled and have not heard back in that period of time, please follow up with us.  Larry Salvato has reached out to many of you and is available to help troubleshoot if you have any issues.

Please let me know if you have any questions.

Have a great weekend and all the best,

Ellen Biben

https://mcusercontent.com/3e00da31c6e9618cf4681953a/files/6d9ee20d-cb37-4e6d-8ae1-4ae1c0eca770/External_Directory_May_2020.docx

Dear Members of the Brooklyn Bar Association,

In an effort to address estate issues exacerbated by COVID-19, the BBA Trusts & Estates Section and Surrogate’s Court Committee will be partnering with the Brooklyn Bar Association Volunteer Lawyers Project (VLP) in providing pro bono legal assistance to Brooklyn’s most vulnerable residents in the following areas:

1. Applications for voluntary letters of administration (estates under $50,000.00)
2. SCPA 1310 affidavits regarding payment of certain debts without administration (i.e. collection of up to $30,000 without administration)

The volunteer opportunities will not require an extensive time commitment and training will be provided.

If you are interested in volunteering for the small estate program, please complete this online FORM.

And thank you. Your help goes a long way.

Daniel Antonelli, Esq.
Vice Chair, Trusts and Estates Committee

Sidney Cherubin, Esq.
Director of Legal Services
Brooklyn Bar Association Volunteer Lawyers Project

What message can I appropriately provide during a time which resulted in unprecedented changes to our lives? Previously, could anyone really imagine the entire society closing like it has? And now, where do we go from here? Since the answer to these rhetorical questions is of course subjective, I think I would like to offer a bit of objective encouragement. But first, I think it appropriate to begin remembering in a very special way, Justice Johnny Lee Baynes, Justice Noach Dear and Justice Gerry Rosenberg. Although they each came from different communities, they helped create the fabric of the unique, diverse and compassionate family that is the Brooklyn Bench. For those of us who have the pleasure and privilege to practice in the Kings County Supreme Court, we certainly feel the loss and perhaps even a sense of surrealism. Special recognition should also be given to our Administrative Judges, Lawrence Knipel and Matthew D’Emic whose leadership, together with the court personnel and OCA, did the very best that they could in managing this silent invisible enemy. For those who have lost a loved one, who are still ill, or who have family members who are ill, we pray that you find strength.

In times of crisis, when events outside our control occur, we must have the strength and discipline to look within, to take cognizance in our own thoughts and perceptions. This is of course not easy. I recently reread an incredible quote from Marcus Aurelius: ” that which stands in the way becomes the way.” Meaning, when an unforeseen event occurs and we must pivot, then that becomes the new path and perhaps we should take it. It becomes “the way.” For example, is there any doubt that video conferencing via Zoom or Skype will become part of our new normal? In my mind it’s a fait accompli. And perhaps a good one. When appropriate, it can be extremely efficient. Remember, to borrow a phrase from author Ryan Holiday, we can neither control nor change obstacles and outside forces. But we can change our perspective. So, change your perspective and the obstacles disappear. Moreover, isn’t there a sense of camaraderie permeating through our profession? Of course, at the Brooklyn Bar Association we are fortunate to share such a sense of camaraderie already, yet the bonds grow a bit stronger.

Therefore, there is no better time than the present to get involved and encourage others to do so as well. Your gain will be innumerable.  I say to our members – become more involved – you will be reminded of the support you have. I promise, you will find a warm welcome here. I will conclude here by reminding everyone that we are at our essence a service organization and as such here for you. If anyone would like to speak to me or any member of our Executive Board, please do not hesitate. We look forward to hearing and seeing everyone soon. Be well.

Frank Carone
President

The BBA is meeting the challenges brought upon us by this pandemic.  For the first time in the history of the BBA, we are holding our Annual Meeting through a virtual format.

The administrative offices and the LRS are working remotely to continue to provide you with resources to help you through the landscape of these difficult times. We have hosted several zoom conferences and town hall meetings, and CLEs online.  During this time, we are encouraging the committees and sections to meet telephonically or by video conferencing.  We have lent our support to the NAPABA to denounce racism against the Asian community.  We have also participated in an initiative to support   frontline workers at Brookdale Hospital through food donations supplied by minority-owned restaurants (more about both initiatives can be found in this newsletter).

Throughout my tenure as the Executive Director of the BBA and its Foundation, my door has always been open to members and non-members alike.  While right now I cannot physically be in my office because of social distancing and the statewide pause, I am still here for anyone in the legal community needing my assistance.  You can reach me at my email address at: aokin@brooklynbar.org or by phone at 718-624-0675 ext. 213.

Stay well and in good health.

Sincerely,

Avery Eli Okin
Executive Director

June 1, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view or read a transcript of the video.

May 26, 2020 – Important Information about Small Business Economic Recovery and COVID-19 Loans and Assistance

May 26, 2020 – Updated protocols from Queens Surrogate Peter J. Kelly

May 26, 2020 – Press Release – Courts in Mid-Hudson Region and Long Island Begin Return to In-Person Courthouse Operations

May 25, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view or read a transcript of the video.

May 20, 2020 – Memorandum from Chief Administrative Judge Lawrence K. Marks regarding filing of new non-essential matters through the New York State Electronic Court Filing System (NYSCEF).

May 20, 2020 – Press Release – Courts in 13 Counties in Western New York and the Capital Region begin to return to In-Person Courthouse Operations

May 19, 2020 – NYC Housing Court Judges to Conduct Virtual Conferences in Pending Eviction Matters – Click here to read more.

May 18, 2020 – Update from Statewide Coordinating Judge of Matrimonial, Hon. Jeffrey Sunshine regarding E-Filing Links and Resources

May 18, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view or read a transcript of the video.

May 12, 2020 – Kings County Surrogate’s Court – Remote/Virtual Operations Update

May 12, 2020 – New York City Criminal Court Protocols for Virtual/Remote Preliminary Hearings for CPL 180.80

May 11, 2020 – The New York State Court of Appeals has issued a notice to the bar about digital filings through a companion upload portal similar to the state court’s Court-PASS system.

May 11, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view or read a transcript of the video.

May 8, 2020 – Message from Hon. Ellen Biben and Directory – New York County Supreme

May 6, 2020 – Administrative Order of the Appellate Division: Second Judicial Department

May 4, 2020 – Public Notice: EDDS: UCS Program for Electronic Delivery of Documents

April 30, 2020 – Chief Administrative Judge Lawrence K. Marks has issued a memorandum which details next steps including expanded motion practice through e-filing.

April 27, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view. For a transcript of the video and more information, please visit nycourts.gov.

April 24, 2020 – Brooklyn Supreme Court to begin using electronic monitoring instead of bail – Click here to read more.

April 21, 2020 – The Court of Appeals issued an order today implementing temporary changes to requirements for law students, law schools, and recent graduates including waivers of several bar admission requirements for spring 2020 graduates, including pro bono work.

April 21, 2020 – Chief Judge Janet DiFiore issued a video statement regarding the status of the courts. Click here to view. For a transcript of the video and more information, please visit nycourts.gov.

April 16, 2020 – Updated protocols for the Kings County Surrogate’s Court that are consistent with the Administrative Order of Chief Administrative Judge Marks, dated April 8, 2020.

April 8, 2020 – Chief Administrative Judge Lawrence K. Marks has issued an order finalizing plans for the state court system’s “virtual courts” to begin handling some non-essential matters starting Monday, April 13.

April 8, 2020 – The New York bar examination has been rescheduled for Sept. 9-10, 2020. According to the New York State Board of Law Examiners, the application period for the rescheduled exam is slated to open on May 5 at 12 a.m. and close on May 30 at 11:59 p.m.

April 7, 2020 – Governor Cuomo signed executive order 202.14 detailing the continuation of the temporary suspension/modification of laws relating to disaster emergency. You can read the full document in this link.

April 7, 2020 – On Monday, April 13, 2020, New York State courts will resume handling more than essential and emergency matters through virtual courts. Please review the full memo from Chief Administrative Judge Lawrence K. Marks in this link.

April 6, 2020 – Virtual Courts Statewide Up and Running – Notice from Hon. Lawrence K. Marks

March 27, 2020 – Kings County Surrogate’s Court – NOTICE OF ADMINISTRATIVE ADJOURNMENT  – As a result of the Office of Court Administration’s procedures to combat the spread of the coronavirus and protect the health and safety of our workforce and our court community, The Kings County Surrogate’s Court has administratively adjourned without date all matters that were returnable before Surrogate Margarita López Torres on April 7, 14, 21, 28, 2020 and all matters that were returnable before Surrogate Harriet L. Thompson on April 9, 16, 20, 23, 30 2020. (Surrogate’s Court of Kings County, 2 Johnson Street, Brooklyn, New York 11201, phone number (347)404-9700).

Every Thursday – Lawyer to Lawyer Roundtable: Peer Support When You Need It Most – Join other lawyers, law students and judges from across the state in a free and confidential support group being held weekly on Thursdays at 4:00 pm via Zoom, https://nysba.zoom.us/j/550259037  The group will be facilitated by Libby Coreno, Chair of the Attorney Wellbeing Committee and Kerry O’hara, PsyD. Each group session will be loosely organized under a theme for discussion. All participants will be given the opportunity to share if they wish, with supportive discussion to follow. The L2L Roundtable is supported by the Attorney Wellbeing Committee and by the Lawyer Assistance Program.

March 30, 2020 – NYC Surrogate Courts Essential Applications– 
In light of recent developments in the coronavirus public health emergency in New York State, ESSENTIAL APPLICATIONS ONLY will be considered by the Court. Please call the phone number or e-mail below before coming to Court:
Bronx County – 718-618-1894; emadera@nycourts.gov
Kings County – 347-404-9720; daquinn@nycourts.gov
New York County – 917-509-7218; dsanabri@nycourts.gov
Queens County – 718-298-0777; jlbecker@nycourts.gov
Richmond County – 718-675-8504; rcerrach@nycourts.gov

March 26, 2020 – Update and Current Plans for Virtual Courts throughout the State as distributed by the 10th Judicial District – click here

March 25, 2020 – update from Chief Judge Janet DiFiore and Chief Administrative Judge Lawrence K. Marks regarding virtual court operations in NYC – click here

March 25, 2020 – Message from NYC Law Department – Fay Leoussis – Chief, Tort Division – click here

March 17, 2020 – Update from Elder Law Committee Chair, Daniel Miller –
Emergency Applications Only will be accepted for the Guardianship part. Documents that are electronically signed WILL be accepted by the clerk for the time being. The emergency application must be accompanied by an Affirmation/Affidavit of Emergency in addition to the OSC, Petition and NOP.

March 16, 2020 – Kings County Civil Term Administrative Directive – click here

 

We will keep this list as up to date as possible until the calendar normalizes. If you have any questions, please contact Jen Bryan, Member Services Director jbryan@brooklynbar.org.

Scheduled Date	Time	Event	Status
Wednesday, May 20, 2020	1:00 PM	Ethics 101	Zoom CLE – RSVP now!
Thursday, May 21, 2020	1:00 PM	FREE Webinar: Managing 3rd Party Funds and Sub-Accounting	Zoom Webinar – RSVP now!
Thursday, May 21, 2020	5:30 PM	Joint Meeting of Membership and Diversity Committees	Zoom meeting
Tuesday, May 26, 2020	12:30 PM	Bankruptcy: Best Practices	Zoom CLE – RSVP now!
Wednesday, May 27, 2020	6:00 PM	Annual Meeting and Elections	Live Stream – RSVP now!
Tuesday, June 2, 2020	5:00 PM	Successful Appellate Strategies	Zoom CLE – register now!
Wednessday, June 3, 2020	1:00 PM	Advanced Directives	Zoom CLE – register now!
Tuesday, September 22, 2020	ALL DAY	2020 Annual Golf Outing	Details to be released!

Please join the Brooklyn Bar Association’s LGBTQ+ Committee in a Holiday Drive to Support LGBTQIA Homeless Youth We are collecting the following items in a collection box located on the first floor of the Brooklyn Bar Association, 123 Remsen Street, Brooklyn, NY 11201 during regular office hours from Monday, November 11th until Friday, December 6, 2019. You are also welcome to have items shipped to this address for the drive. Gift Cards in $10 denominations to Ali Forney Center approved vendors: McDonald’s  Applebee’s Dunkin Donuts Old Navy Starbucks H&M Approved clothing items: New hats, gloves, and scarves New socks New undergarments (men’s and women’s underwear, bras, under shirts) _______ What is the Ali Forney Center? The Ali Forney Center houses and protects LGBTQ+ homeless youth including medical, mental health, mentoring, education, life skills, and career training. For more information, please visit www.aliforneycenter.org. Interested in hosting a collection box in your office? Contact the Committee Chair, Christina Golkin at christinagolkinesq@gmail.com for more information about hosting a collection box, this drive, and/or the LGBTQ+ Committee.

On January 14, 2019, the New York State Bar Association’s Committee on Diversity honored one of the Brooklyn Bar Association’s own, the Hon. Sylvia Hinds-Radix, with its Diversity Trailblazer Award.  Justice Hinds-Radix’s commitment to public service professionally and in her personal life made her an excellent choice for this honor. NYSBA President, Michael Miller, opened the awards ceremony with remarks that echoed a phrase from Dr. Martin Luther King Jr.’s iconic “I Have a Dream” speech. As our nation celebrates the national Martin Luther King holiday on Monday, we encourage you to read the full text of the August 28, 1963 speech (available at https://kinginstitute.stanford.edu/king-papers/documents/i-have-dream-address-delivered-march-washington-jobs-and-freedom). Mr. Miller cited a call to action: “No, no, we are not satisfied and we will not be satisfied until justice rolls down like waters and righteousness like a mighty stream.” Those words serve as a reminder that as attorneys and judges — esteemed members of the Brooklyn Bar Association – we are uniquely positioned as society’s “gatekeepers.” Our talents, skills and expertise are the keys to opening the floodgates in the courts, agencies and offices and ensuring that “justice rolls down like waters and righteousness like a mighty stream” for the diverse people and communities that make up our borough, state and nation.  In Dr. King’s words, we are reminded that we have an awesome and noble calling.  Like Justice Hinds-Radix and other distinguished BBA members, let us continue to serve our communities with distinction and honor.

Best regards,

Brooklyn Bar Association Diversity Committee