From: Hon. Ellen Biben
Sent: Friday, May 8, 2020 10:46 AM
Subject: FW: 5/7 Stakeholder Meeting Recap
Thank you all for taking the time to speak yesterday. Please find below a summary of the call:
We are still adjourning matters for six weeks, maintaining the same day of the week for the appearance. Please note that cases are not being advanced to be adjourned. They are being called on the date they are scheduled for and adjourned that day. You will not see the new date in Crims or any other location until after this process is completed.
Attached is a directory of judges’ and court attorney email addresses. Please respond with the latest directory from your organization.
With respect to 530.60 hearings, scheduling of defendants’ appearance is subject to DOCCS video availability. If you waive the defendant, we can schedule the matter faster. However, some judges may not be willing to release defendants without issuing Parker warnings.
The conferencing initiative continues to be available for a variety of matters. We will be reaching out shortly to schedule conferences on oldest cases. Additionally, our problem-solving courts are available in this capacity. Per an earlier email, please reach out to the appropriate resource coordinator to schedule those matters.
The Electronic Document Delivery System (EDDS) is now available through Nycourts.gov. You are permitted to file new motions through this system. If you request that a matter is deemed filed, it will be deemed filed as of the date submitted to EDDS. A judge will reach out to you to set a motion schedule.
All new submissions must follow these guidelines (this includes new responses to existing motions):
-EDDS is not e-filing – you must serve opposing counsel first and include an affidavit of service in your submission
-Please include a cover sheet with your email address and opposing counsel’s email address
-Provide opposing counsel with the document ID # from your filing for reference on any future responses
-If you know which judge should receive the motion, please include that information in the notes section of the submission
-If you will need immediate attention, please also send an email to Urgent Matters
For existing filings that you feel require attention during this period:
-Please send a courtesy copy to the Judge and opposing counsel via email
-DO NOT use EDDS for documents that have already been filed with the Court
We have reviewed our data so far and determined that most matters have been scheduled through urgent matters within three days. If you have requested that a matter be scheduled and have not heard back in that period of time, please follow up with us. Larry Salvato has reached out to many of you and is available to help troubleshoot if you have any issues.
Please let me know if you have any questions.
Have a great weekend and all the best,